Privacy Policy

“Personal data” means information that identifies you directly or can reasonably be used to identify you (for example: name, email address, phone number).

“Processing” means handling personal data in any way (collecting, storing, using, sharing, or deleting).

“Services” means professional services and documentation support described on the website.

“Website” means this site and its pages, including policy pages.

This policy applies to personal data processed through:

• website browsing and interactions (including cookie preferences);
• messages sent via our contact forms;
• direct communications by email or phone when initiated by you; and
• business communications related to service inquiries and delivery coordination.

This policy does not cover third-party sites that you may access through links on our website. Their privacy practices are governed by their own policies.

A. Data you provide

• Contact data: full name, email address, phone number , and the message content you send.
• Inquiry context: subject lines, requested document types, and any information you include to describe your needs.

B. Data collected automatically

When you browse the website, certain technical data may be processed to operate and improve performance:

• approximate device and browser information (e.g., user agent);
• basic request data (e.g., timestamp, page requested);
• cookie consent and preferences (where applicable); and
• aggregated performance metrics, if enabled via cookies.

We do not embed external analytics tags in the page head. Cookie-related scripts, if used, are loaded from a local path.

C. Data we do not intentionally collect

Please avoid sending sensitive identifiers in the initial form message. If additional verification is needed for a specific engagement, we will explain what is required and why.

We process personal data for the following purposes:

• Responding to inquiries: to read and reply to messages, clarify scope, and provide next steps.
• Service coordination: to coordinate drafts, revisions, and communications during a project (when applicable).
• Website operation: to deliver pages, keep the site secure, and maintain reliable performance.
• Compliance and recordkeeping: to maintain business records and handle legal or regulatory requests where applicable.

Legal grounds (general explanation)

Depending on context and applicable law, processing may be based on: (i) your request or our communications with you, (ii) steps related to providing services, (iii) legitimate operational needs (such as security and preventing abuse), and (iv) compliance obligations where they apply.

Cookies are small files stored on your device to support site functionality and preferences. We may use cookies in the following categories:

• Required: essential for core site operation and security-related functions.
• Performance: helps us understand general usage patterns to improve page performance and UX.

How cookie preferences work on this site

Cookie preferences may be presented by a local script (loaded from ./assets/js/cookie.min.js). For performance reasons, the cookie script is loaded only after the first scroll action.

Managing cookies

• You can manage cookies in your browser settings (block, delete, or restrict cookies).
• If the site provides cookie controls, you can adjust preferences using those controls.
• Blocking some cookie categories may affect how certain features work.

We may share personal data in limited situations:

• Service providers: hosting, email, or operational tooling providers that process data on our behalf (as processors) to operate the website and communication channels.
• Professional advisors: where necessary for business administration, compliance, or dispute handling.
• Legal requirements: if required by law, regulation, or lawful requests by authorities.

We aim to limit sharing to what is necessary and appropriate for the stated purpose.

We retain personal data for as long as needed to:

• respond to your inquiry and maintain reasonable records of communications;
• deliver services and manage revisions (if an engagement begins);
• comply with applicable recordkeeping requirements; and
• resolve disputes or enforce agreements.

Retention duration depends on the context. When data is no longer needed, we take reasonable steps to delete or anonymize it.

We use reasonable technical and organizational measures designed to protect personal data from unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is risk-free, so please use appropriate discretion when sending information.

Depending on your location and applicable law, you may have rights to:

• request access to personal data we hold about you;
• request correction of inaccurate or incomplete data;
• request deletion of data in certain circumstances;
• object to certain processing or request restriction; and
• withdraw consent where processing is based on consent (where applicable).

To make a request, contact us using the details in the “Contact details” section. We may ask for information necessary to confirm the request relates to you.

We operate from Japan. If service providers or recipients are located outside Japan, your data may be processed in those locations. When we use service providers, we aim to select providers with appropriate safeguards and contractual protections suitable to the context.

This website is intended for business audiences. We do not knowingly request personal data from children. If you believe a child has provided personal data to us, please contact us so we can address the situation.

We may update this Privacy Policy to reflect changes in the website, services, or legal requirements. The updated version will be posted on this page with a revised effective date.

If you have questions or privacy requests, contact:

CONTACTS_LINE: LynxNow Counsel K.K. | 2-7-14 Akasaka, Minato-ku, Tokyo 107-0052, Japan | +81 3-6822-9174 | [email protected] | JP-LNW-2026-0214 | Mon–Fri 10:00–19:00 (JST)